Canadian Notary Services for International Document Certification
Documents that need to be apostilled or authenticated by Global Affairs Canada Authentication Services Section and then legalized by foreign embassies for use outside Canada often require the services of a Notary. This may be necessary if the document lacks the required signature for apostille/authentication or if the original document needs to be preserved in its original form.
In such situations, a Notary will produce a certified true copy after carefully examining the original document. They will clearly state this on the document and affix their signature and seal. In addition to certified true copies, our notary services also offer full Notary services, allowing for the apostille or authentication and legalization of your document for use outside Canada.
Notary Services For A Canadian Apostille
The inclusion of Canada in the Hague Apostille Convention brings significant changes to the process of document legalization for international use. One of the first steps in obtaining an apostille in Canada now involves the services of a Canadian Notary. Let's explore how this process works and why a Notary is essential.
1. Understanding Apostille in the Canadian Context:
- An apostille is a certification attached to documents for international use, verifying the authenticity of the document's signatures and seals.
- With Canada joining the Hague Apostille Convention, the apostille process replaces the previously more complex and time-consuming procedure of "authentication and legalization."
2. The Role of a Canadian Notary:
- A Canadian Notary plays a pivotal role in the initial phase of the apostille process. Their primary task is to notarize or commission documents, confirming the legitimacy of the signatures and the capacity of the signatories.
- Notaries in Canada are legal professionals authorized to perform acts in legal affairs, particularly witnessing signatures on documents.
3. Types of Documents Requiring Notarization:
- Documents that often require notarization before an apostille can be obtained include educational certificates, legal agreements, corporate documents, and powers of attorney.
- The notary ensures these documents are properly signed and that signatories understand the contents.
4. The Apostille Process After Notarization:
- Once a document is notarized, it can be submitted to the appropriate Canadian authority (usually a government body) for the issuance of an apostille.
- The authority then verifies the notary's seal and signature and, if satisfied, attaches the apostille certificate to the document.
5. International Acceptance:
- The apostilled document is then recognized in all other countries that are part of the Hague Apostille Convention. This simplifies the process for Canadians needing to use documents abroad and for foreign nationals using Canadian documents in their home countries.
6. Choosing the Right Notary:
- It's important to select a notary familiar with the apostille process and the specific requirements for the type of document being notarized.
7. Time and Cost Implications:
- The time and cost involved in obtaining an apostille in Canada will vary depending on the type of document and the specific requirements of the issuing authority.
In conclusion, with Canada's participation in the Hague Apostille Convention, the role of Canadian Notaries has become more crucial than ever. They serve as the gateway to ensuring documents are ready for the apostille process, facilitating smoother international transactions and legal processes.
How Does Using Global Document Solutions Services Benefit You?
Accessing our notary services is easy through our Global Document Solutions service centers. We also offer notary services in other regions of the country for clients who cannot visit our in-office locations. With over 30 years of experience, we have established strong relationships with Notaries in various regions, allowing us to assist you with notary services no matter where you are.
Please note that unfortunately we do not offer walk-in notary services to the general public if you are not using our Apostille or Authentication and Legalization Services.
